6 Helpful Tips to Get Your Business in Shape
Ever feel like you take too long to do something that should be simple?
Or feel like your business’s processes just have way too many steps?
Don’t worry — help is here. Here are six ways to up your efficiency:
- Develop a Routine
You need organized processes for delivering your product or
service. Develop Standard Operating Procedures (SOP) to
ensure quality, timeliness and achieve customer satisfaction
Plan
- Fully outline each process, detailing out the steps,
- and you’ll often find places to cut out the excess.
Review
- Get input from both your internal team and trusted external
- partners to make sure you have offered different perspectives.
Test
- Have someone test the procedures by performing each step. Revise
- and clarify any steps that cause confusion until you finalize your SOP.
- Share Your Information
Your employees need access to do their job. Secure access to
information, documents and other files help employees skip
the pains of paper and get more done faster.
Data Protection
- Understand that open access to files can still be secure.
- Enhanced data security is available to meet the requirements
- of even the most demanding corporate compliance policies.
File-Sharing Services
- Provide the connectivity and access you need to boost
- workflow for your team with a professional file-sharing service.
- Make Collaboration Easy
Collaboration doesn’t always come naturally in a work
environment. It requires some empowering and leadership. Be
creative in how you collaborate with your team.
Expectations
- Outline roles and responsibilities for each team
- member so your team knows who owns what.
Technology
- Look for apps, such as project management, chat
- and file-sharing tools that set you up for success.
Meetings
- Set clear goals, agendas and rules for
- meetings to eliminate inefficiencies.
- Streamline Customer Communications
You can never communicate enough with your customer. They want to
know the status and progress of their projects, so you should designate
touch points in your process that will cut down on lost time later.
Make Clear Schedules
- Make a timeline to visualize and set up appropriate
- expectations on deliverables for both you and your client.
Get Feedback
- Reach back out to your customer for feedback after every
- engagement. You want to know about the good and the bad in
- order to learn and improve.
Confirm and Reconfirm
- Avoid making assumptions. If you think you
- missed part of an order, it’s always better to call
- and confirm deliverables and expectations.
- Focus On Your Team
It took you time to assemble your all-star team. You had to search,
screen and hire the best talent you could find. Look for ways to provide
resources that will help your team improve, motivate them to do better,
and help them meet their own growth goals.
Support and Training
- Look for areas where your team may need to improve and
- offer training opportunities within those areas. Also, ask what
- areas they are interested in growing and offer support.
Mentorship
- Be a positive mentor for your team and offer
- advice based on what you’ve learned in your
- experience to let them know you care.
- Work hard play hard!
After working hard and focussed it is time for relaxing together.
Organise team building moments or enjoy a drink together before the weekend.
Try to find a perfect balance between working and living.
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